Want a job interview? Leave a compelling voicemail message!

When it comes to securing a job interview, having an impressive resume, motivation letter, and a polished online presence are important. However, one often overlooked aspect is your phone skills. In today’s digital world, leaving a clear and confident voicemail message can be the key to getting a recruiter’s attention. But what exactly makes a voicemail message compelling? Let’s break it down for you, step by step.

The power of a first impression

We all know how crucial the first impression is, especially in the job application process. A voicemail message is one of the first ways you can introduce yourself to a recruiter. Making a lasting impact starts with leaving a clear, concise, and confident message. This small but significant gesture can set you apart from other candidates.

Preparing for the call

Before you pick up the phone, it’s essential to be prepared. Whether you’re calling a recruiter back or reaching out for the first time, clarity is key. Let’s explore the different scenarios that could unfold when calling a recruiter:

• Scenario 1: The recruiter isn’t available, and you’re directed to voicemail.

• Scenario 2: A colleague answers the phone.

• Scenario 3: The recruiter picks up, and you can speak directly.

• Scenario 4: No one picks up at all.

In each case, making a positive impact is essential. It all starts with preparation. Just as Pauwels Consulting invests in strong onboarding processes to ensure new consultants feel welcome, you need to invest in the way you communicate on the phone.

Leaving a voicemail message: The key steps

When you leave a voicemail, keep it structured and impactful. It’s a bit like offering a clear and thoughtful introduction to a potential employer—straightforward and easy to follow.

1. Introduce yourself: Clearly state your name and the reason for your call. Keep it simple but professional.

2. Be concise: Provide a brief summary of why you’re reaching out. Make it clear and to the point.

3. Call to action: Close your message with a specific request. Do you want the recruiter to call you back? If so, make it easy for them.

An example of a perfect voicemail

Here’s a sample of a voicemail message that covers all the right bases:

“Hello, this is [Your Name]. I’m calling regarding the [Job Title] position at [Company Name]. I’d love the opportunity to discuss how my background aligns with the role. Please call me back at [Your Phone Number], that’s [Repeat Phone Number]. You can also reach me via email at [Your Email]. I look forward to speaking with you soon.”

It’s structured, clear, and gives the recruiter all the information they need to get back to you quickly and easily.

Three extra tips for voicemail success

Just as you would go the extra mile in preparing for an important conversation, these additional tips can help you ensure voicemail success:

• Call back promptly: If you missed a recruiter’s call, always call back! Don’t hesitate to make the connection. A quick follow-up could be the difference between you and another candidate.

• Prepare for the conversation: If you do speak to a recruiter, be prepared to discuss the role in more detail. Do some research on the recruiter and the company beforehand, just like an ambassador might learn about their colleagues' roles.

• Don’t expect instant responses: Recruiters are often busy, so be patient and respectful of their time. Leave your contact details clearly, and always follow up at the appropriate time.

The power of communication

Whether you're leaving a voicemail or speaking directly with a recruiter, the key to success lies in clear, confident communication. A well-crafted voicemail message can create a strong first impression and open the door to a potential job opportunity.

So, the next time you reach out to a recruiter, take a moment to prepare, rehearse, and trust in yourself. A thoughtful and professional voicemail could make all the difference in landing your next job interview.