Finance

 Job Identification

The Financial & Control Support role is responsible for financial tracking of projects, cost and invoice control, and supporting purchase order (PO) execution.

Key responsibilities:

• Track invoices, ensure compliance, and identify potential delays.
• Monitor trends in costs, invoices, and POs, and recommend corrective actions.
• Oversee and execute PO and invoicing processes; initiate procedures when absent.
• Track actual expenditures via SAP and update project cost files.
• Support equipment management in temporary storage until required on projects.

Scope: Global / Multisite

Reporting: Reports to the Project & Portfolio Control Lead, contributing to consistent and high-quality project controls across the Large Capital Projects Delivery portfolio.

• Liaise with Procurement to place POs and provide guidance when requested.
• Collaborate with Finance to create WBS aligned with project structure.
• Ensure invoicing workflows are followed and invoices comply with contracts.
• Verify accuracy of invoices versus POs.
• Prepare and communicate weekly PO status updates.
• Compare planned vs actual spending, generate, and communicate monthly KPIs.
• Maintain and track PO and invoice records.
• Update forecast POs and invoices to reflect cash-flow impacts.
• Create templates and ad-hoc reports as required.
• Assist project management in organizing and tracking equipment in temporary storage.
• Prepare and communicate monthly project status updates.
• Fluent in French and English.

Education Level:

• Minimum: Bachelor’s Degree
• Preferred: Master’s in Chemistry, Biology, Engineering, or Pharmaceutical field

Experience:

• Minimum 5 years in financial and administrative support
• Proven SAP experience for PO creation and data extraction
• Experience in Cost Control and invoice tracking

Competencies

• Basic knowledge of project management
• Experience in finance and accounting management
• Strong cost control knowledge
• Advanced proficiency in Excel and MS Office
• Excellent analytical and data organization skills
• Strong verbal and written communication skills
• Diplomacy and strong team spirit
• Motivated, reliable, positive attitude, adaptable and willing to learn

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