Executive Assistant

Our client is a leading organization seeking a dedicated professional to act as a strategic partner to senior management. The role focuses on optimizing operational efficiency through proactive administrative support, stakeholder management, and project coordination. The successful candidate will ensure quality and accuracy while managing complex priorities in a dynamic environment.

• Manage complex calendars, scheduling appointments and ensuring optimal time management for senior leadership.
• Coordinate intricate international travel plans, including itineraries, agendas, and associated documentation.
• Serve as a primary gatekeeper, managing correspondence and facilitating smooth communication with internal and external stakeholders.
• Research and prioritize incoming issues, determining the appropriate course of action for sensitive or confidential matters.
• Prepare high-impact PowerPoint presentations and maintain organized document systems using SharePoint and Microsoft Teams
• Monitor departmental budgets, manage purchase orders, and process expense reports through MobileXpense
• Document key meetings by taking detailed minutes and ensuring the follow-up of all action items.

• You have 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.
• You bring proficiency in office productivity tools, specifically PowerPoint, Excel, and Word.
• You possess experience with digital collaboration platforms including Microsoft Teams, OneDrive, and SharePoint.
• You have a background in financial administration tasks such as budget monitoring and using tools like MobileXpense
• You're proactive, resilient, and demonstrate the ability to handle confidential information with high levels of discretion.
• You are fluent in English

Nice to Haves

• Experience supporting project coordination and organizational communication plans.
• Willingness to learn and adapt to new internal systems and business processes.

• Geniet van een competitief salarispakket met extra voordelen die je talent erkennen.
• Versnel je carrière met een helder groeipad, coaching en mentoring ter ondersteuning.
• Werk in een dynamische en ondersteunende omgeving waar je echt het verschil kunt maken.
• Werk waar en wanneer je het beste presteert voor een ideale werk-privébalans.
• Kies een flexibele mobiliteitsoplossing, van een bedrijfswagen tot een openbaar vervoer abonnement.
• Bouw je netwerk uit en beleef onvergetelijke momenten tijdens exclusieve events en afterworks.
• Breid je vaardigheden uit met externe opleidingen en onze in-house Pauwels Academy.
• Werk aan uitdagende projecten met toonaangevende klanten in Life Sciences, Engineering & Digital.
• Grijp kansen op elk niveau, van een sterke start tot doorgroeimogelijkheden en samenwerking met experts.